Holne Village Hall Management Committee

Minutes of the Committee Meeting held on Tuesday 13th November 2007 in the village hall

Present: M Backas, M Bonney (Chairman), R Bonney, A Crutchley, K Evans, G Gray, M Powell, M Rees, G Simpson 

Apologies: B Owen

1107.02 Minutes: Minutes of the meeting held on 11th September were agreed, with a small amendment, and signed.
1107.03 Matters arising: 1 Electricity/heating: It was agreed not to change to oil because of cost and problems with siting of the tank. The boiler has been serviced. It is fine for a few more years and would service another radiator. This could fit at the end of the hall. Mike Ba will do the fitting. We must not overload our electricity system by putting extra heaters on all at one time. We could tape over 2 switches to prevent them being put on.
2 Community Council of Devon: This will cost £18 per year. We have joined and will start paying in April.
3 Community calendar for social events: Margie and Anne had worked on a list to improve information dissemination for hall events. The ideas were discussed and it was agreed that each organisation should take responsibility for their own advertising, to include Parish Link, posters and Holybrook Exchange. Margie will get a wipe clean monthly calendar board to put up in the hall.

1107.04 Correspondence: CCD correspondence. Mike Bo will write to them and ‘opt in’ for attending their meetings.

1107.05 Book-keeper’s report: Up to date accounts were tabled, showing healthy accounts. We had received 2 letters re rising gas costs. As the figures quoted were very different, our supplier has agreed to supply us at the lower rate of a 4.3% rise (not 12.7%). We have received an electricity rebate from EDF of £293.60. Gill G stated that as a charity it is recommeneded that organisations earmark some of their funds for future projects, especially when they have very healthy balances. Mike Bo will get a survey of what maintenance needs doing, including decorating internally and will then seek quotes for the work. Ann asked how the Community Group could get help with funds. She was advised to put a request to the Fete Committee.

1107.06 Parish Council Report: 1 The new clerk is Yvonne Fairman. She will take up her post in December when Joanna Radford retires.
2 Affordable Housing: The survey forms have all been delivered to homes in Holne and Buckfastleigh West Parishes.
3 Concerns about the development at Hazelwood have been high on the agenda.

1107.07 Booking Clerk’s report: Margie had not been informed that the Toddler Group had closed. She will put an advert in the Parish Link and Gill S will put it on the Holybrook Exchange.

1107.08 Representative’s reports: Coffee: Numbers fluctuate. Whist: Going fine. Anne will check if any of the tables need recovering. Bowls: Due to poor attendance, it had been decided to have it fortnightly instead of weekly, until the end of the year, and then review the situation. Community Group: After January, they will meet on the 2nd Wednesday of the month, with the Garden Group meeting every 3rd Wednesday to avoid a clash with Ashburton gardening group. On 19th December, there will be carols round the Christmas tree in aid of Air Ambulance, followed by a share supper and games in the hall.

1107.9 Christmas Fair: Mike Bo has got paintings to auction. Corynne will organise the Christmas wreathes. Raffle prizes are needed. Stalls: Christmas and gifts: Georgina, Gill C Produce: Maggi, Marion Plants: Judy Henderson Teas/mulled wine: Margie. Barbara Fluffy toy: Belinda Door: Mike Ba Auction: Mike Bo Cards: Rosemary Raffle: Gill G and others Gill S: mince pies Josh Barkas will run a Christmas fund-raising stall with a percentage going to him, towards his India trip fundraising. 1107.10 Key holders: It was agreed that Marj would share the key with Yvonne Fairman as new clerk to HPC.

1107.11 AOB: 1 New garden representative: next agenda
2 The emergency lighting system, cupboard light, one hall light and the carpark light are not working. Mike Ba to fix. The notice board in the carpark needs replacing.
3 Holne discussion group: next agenda
4 CVS: next agenda 5 Toddler group at Holne and Christow: next agenda

Meeting closed at 9pm

Date of next meeting: Tuesday 8th January 2008 7.30 pm