2 Minutes

The minutes of the previous meeting held on 18 th January 2009 were agreed and signed.

3 Matters arising

1 Hall decoration: Mike has contacted Leyton several times and he has promised to paint the radiators next week.

2 Boiler: The programmer has been replaced by DCM.

3 Heating: Mike Ba will flush the system and look at the expansion pipe on Sunday (15 th March).

4 Double glazing of windows/insulation/funding: Mike Bo has obtained two quotes. Windows of Distinction (Teignmouth) quoted £11,004 for 8 replacements (wooden) and additionally for the large window (looking over car park) -secondary double glazing at £378 inc.VAT and installation. Ashburton Glass quoted £6,888 +VAT for primed softwood replacements including the arched window. White UPVC would be £4,650 + VAT. Concern was raised regarding the reliability of the less expensive company but it was agreed that this was the better option.

Since some UPVC units are already in place DNP might be willing to grant planning for UPVC replacements. Mike Bo will contact DNP for an application form.

Mike Ba informed the committee that insulation foil costs £135 for a 25m roll. The work would be considerable and would involve putting batons in place to attach the foil and then finishing with plaster board. It would be a major piece of work. Batons were necessary to prevent a problem with ventilation. Insulation board would be an alternative but would still need batoning out. Mike Ba will look into other ways of doing it but expects the cost to be £3,000+. He suggested Dartmoor Sustainable Development Fund as a possible source of funding and suggested a joint application for both insulation and double glazing.

5 PAT testing: Gill has contacted Clive Mason and he will do our testing when he does Scoriton Village Hall.

6 Chairs: It was agreed to purchase 10 stackable chairs with arms.

Mike Ba

Mike Bo

Mike Ba

Margie

4 Correspondence

None

5 Book-keeper's report

The monthly financial statement was explained. Finances were down by £1,000 in the last two months and investments down 13% over the last four months. This could be attributed to the current economic situation. The £200 received from the closed Holne and Scoriton Youth Group account is not ring fenced. It was proposed by the chairman that the £200 was kept on record and that the money would be put back into a youth group should one start in the future. The committee agreed.

6 Parish Council Report

The state of the roads dominated the discussion (pot holes, gritting or lack of). Play park hedge laying along one side looks excellent. Discussions continue about banning dogs and a new sign is being made. The Annual Parish Meeting is on 29 th April.

7 Booking Clerk's report

Margie stated that it was a good investment to make the hall warm. The drama group was doing well. Peter Aziz was a stalwart user of the hall but we could do with more users. There was discussion about stimulating the return of the bowls group and it was suggested that an afternoon session would be a good idea. Mike Bo will advertise for new members in the Parish Link.

Mike Bo

8 Representatives' reports

Gardening group: There will be an outing on 18 th March (with cars – to an as yet undisclosed destination but probably Dartington or Hillhouse).

Coffee mornings: Numbers are down and more people are needed to make the event self funding.

Community group: Doing OK- two meetings scheduled for April and May (digital photography and a talk from a representative from Prickly Ball- hedgehog trust ).

Whist: Ann reported that there were not enough Holne members to make the evening viable when the weather was bad and outside members could not attend. Thus numbers have been down.

PCC: Maggie mentioned the Lent Lunch on 1 st April in aid of Save the Children.

9 Succession planning and membership

Mike re-stated his intention to stand down as Chairman and a replacement will be needed after the next AGM. Yvonne and Malcolm Fairman agreed to join the committee. Peter Bellamy and Maggie Arden will attend the AGM and possibly join the committee from that date. Mike Bo and Rosemary offered their help at future events i.e. the Plant Sale and the Christmas Fair.

10 Plant Sale and event organiser list

The committee agreed that the organiser sheet proposed and prepared by Gill was a good idea. It will be discussed at the next meeting. The aim is to try and spread the work load for organised events.

11 AGM

The AGM will take place on 12 th May. An agenda is needed.

12 AOB

Maggie asked for the church to have a key to the hall. It would be kept locked in the vestry. It was emphasised that the door of the hall should be locked after use and it was agreed that one should be made available. Brenda would like to keep her key (received from Marge Choat) until after the last community group meeting in May. Margie will get another outside key cut.

Keith has installed a CO alarm detector (cost £25)- a politically correct move. He asked that hall users should learn to take a reading and that a reading under 30 can be ignored. It would be useful if a record is kept in case there are any anomalies.

Margie