1

Apologies
M Barkas was unable to attend but had requested that M Fairman take the Chair.  This was proposed by P Bellamy and seconded by B Best.

2

Minutes
The minutes of the previous meetings held on the 14th July 2009 and Thursday 30th July were agreed and signed

3

Matters Arising
1.     Double glazing : The installation by Ashburton Glass and Locks and painting by Leyton had been completed.  On inspection there was a hidden sill which had not been filled in.  Yvonne to ask Ashburton Glass to review windows and ask them to fill in the gaps.
2.     Funding : Keith reported that all the double glazing had been paid for (total £8320).  He had been presented with a plaque from Viridor for the Village Hall.  Members from Ugbrooke had visited the Hall and were very pleased. 
3.     Planning Permission update : Keith has a letter from DNPA stating that planning permission was not needed.
4.     Insulation to ceiling : Whilst members from Ugbrooke were visiting they commented that they would be prepared to give the Village Hall a further grant (again part funded by the Village Hall) if the Committee were interested in insulation to the ceiling.  They recommended that the committee put up a thermometer, one inside and one outside.  Mike B was asked to look into this.  Reading a report from Gilly Simpson who had spoken to Holly Tiffen at the DNPA who said the natural insulation programme has teething problems and is not really progressing. The committee discussed whether in fact there was a need to go ahead with the insulation of the ceiling as already there was found to be a greater warmth in the Hall due to the new windows being installed.  It was agreed that the insulation ceiling would be held in abeyance and discussed at a later date.
        K Evans reported that Leyton had charged £250 to paint the outside and £250 to paint the windows inside; he would also charge £149 to paint the doors/radiators.  This was felt by the committee to be a fair price.
5.     Vacuum cleaner : new “Henry” working well.
6.     Car park : the new sign was now up in the car park but it had been noted that there was still dog mess (albeit now in plastic bags left in the car park).  The committee discussed the use of putting bins in the car park and emptying of the same.  Yvonne F to write to South Hams about providing these bins. 
        Wall cracks – this is to be put on the agenda of the next meeting in Mike B’s absence.
        Removal of rubbish in the corner of the car park : this had now been cleared away.
        Shrub in the car park : Carol H asked whether this tree could be removed.  On discussion it was felt that this shrub was a nuisance and would cause problems with roots growing under the wall.  It was decided that the committee would ask Pete Dodd to remove this shrub.

Yvonne F

Mike B

Yvonne F

Mike B

Margie P

4

Correspondence
Put on the agenda for next month as the acting Secretary had not received any correspondence

Mike B

5

Book-keeper’s report
An up to date financial statement was tabled.  The funds are slightly up with the CAF figures increasing.  Keith reported that the signatures had now been changed with Lloyds Bank and that the signatories were Margie P, Mike B and Gilly S.  CAF had sent out money laundering forms and these had also been completed. 
The Bank of Ireland account had matured in August and the funds at present are in the Lloyds Bank current account.  The interest was minimal on all accounts and Keith had received a booklet from the Charity Commission re investments where it stated that the Committee should review the investments every year.
Keith was to see what was available in terms of investment – perhaps a 3/5 year Bond?  This would be discussed at the next meeting

Keith

6

Parish Council report
Yvonne was to write to the Clerk for an up to date set of Minutes and discussed at the next meeting.

Yvonne

7

Booking Clerk’s report
A list of all key holders was read out.  It was noted that a set of keys appeared to be missing.  After discussion it was decided that a key was to be provided to the Church for use of the toilets only and that a Church Warden would be in charge of this key.  The key was to be kept in the vestry.
It was agreed to subsidise small groups with some sort of fund raising.  This would be put on the next agenda for discussion at the next meeting.
The service of the boiler was queried.  It was agreed to put this item on the next agenda in view of Mike’s absence.

Margie P

Mike B

8

Representatives’ reports
Whist : going well
Gardening group : An outing was set to Rosemoor on Monday 14th September.
Community group : A meeting was to be held on 9th September to discuss the way forward.  There were not good numbers on occasions.
Coffee morning : still ongoing.

9

Xmas Fair : Saturday 5th December
It was agreed that notice of the Xmas Fair would be put in both the Holne Parish Link and the Ashburton Link and Yvonne would attend to this in October.  Posters would be printed off to put in different halls.
Carol agreed to be the event co-ordinator and Yvonne will send the task form to Carol.
Peter B agreed to lead the raffle but it was decided that there would be a raffle only and not an auction.
It was agreed that all members of the committee would grow 2 bulbs in readiness for the Xmas Fair (daffodils, hyacinths etc) which the committee members would donate to the Fair.
The entrance fee this year would be increased to £1.50.

Yvonne

Yvonne

All members

10

AOB
Brenda agreed to put up the new Viridor sign in the Hall (see item 3.2)

11

Date of Next Meeting
Date of next meeting is Tuesday 10th November 2009 at 7.30pm