1

Apologies
Gilly Simpson was away until the beginning of December.

2

Minutes
The minutes of the previous meeting held on the 8th September 2009 were agreed and signed

3

Matters Arising
1.     Double glazing : The sealing had been done and the warped window had been tapped back into place.  A seal was still missing from the rear window but Mike agreed to attend to this.
2.     Thermometer : It was not worth putting in the thermometer as it was an old building and it was not worth the cost of the thermometer to see what difference the temperature was inside compared to outside.
3.     Insulation:  It was felt that discussions regarding insulation would be held in abeyance due to the cost of the same.
        Draftproofing : this was being done to the doors.
4.     Car park : a response was awaited from South Hams Council with regard to the bins. 
        The cracks in the wall would be sprayed with weed killer and patched as necessary.  The wall was not found to be unsound.  It was agreed that the committee member would attend to the tidying up of the wall on a Saturday morning in the Spring.
5.     The shrub had been taken down.
6.     Boiler service : Whoever serviced the boiler would need to be LPG qualified.  The previous chap who serviced the boiler was now working abroad.  Mike was LPG qualified but Keith pointed out that a Trustee cannot be paid to work on behalf of the Committee.  It was therefore agreed to find an independent person to service the boiler.
7.     Parish Council Report : PCSO Gareth Jones had attended the Parish Council meeting to say that 14 incidents had taken place in the Holne area between 1st July and 30th September mostly at River Dart Country Park.  Martin Rich (Community Council of Devon) had addressed the Council to put forward the benefits of “strengthen relationships” with local authorities.

Mike

4

Correspondence
Put on the agenda for next month as the acting Secretary had not received any correspondence

5

Letter from Parish Council
Keith brought to the attention of the Committee a letter received from Holne Parish Council.  They had requested help from the Committee with the cost of financing the loan from the Public Works Loans Board.  After a long discussion it was agreed that the acting Secretary would write back to the Council request further details of the loan but also reminding the Council that the Holne Village Hall Management Committee is a registered charity and as such has to abide by the rules of the Charity Deed. 

Yvonne

6

Book-keeper’s report
Keith put forward an investment review.  With regards the maturity of the Bank of Ireland Investments, it was proposed that the sums remain in the Lloyds TSB account until such time as the state of the economy improved and investment could be made.  It was also agreed that the CAF investments would remain as they are at present as the value in the markets had risen slightly.   It was proposed by Malcolm Fairman and seconded by Peter Bellamy that Keith’s investment strategy should be adopted and a review take place in November 2010 (or earlier if necessary).

7

Booking Clerk’s Report
The Hall was “ticking over”.  It was agreed that there would be a review of the Hall users in terms of monies received/viability.
Margie said she would get a card for the cleaner for all Committee members to sign.
The Hall required more cylinders which Mike agreed to attend to.

Margie
Mike

8

Representatives’ Reports
Whist was going strong with more people from Kingsteignton.
Garden Group’s next meeting was to be in the Village Hall.
Coffee Morning numbers were reasonable
Community Group were now meeting every other month.  There were approximately 40 people who attended at the last meeting given by the DWT. 
Fete – there were now only 3 people on the committee; they will hold a meeting in the New Year to as to the viability of holding a Fete.

9

Xmas Fayre
Flyers were to be sent round.  All seem to be well organised.

10

AOB
1.         Charity Commission Annual Return
            This needed updating with the new members of the Council.
2.         Notification had been received from the Valuation Office.  We had been granted 100% relief.              The measurements were slightly out but it was agreed not write to the VO on this. 
3.         We had received Nectar Points worth £25.  It was agreed to look in the Argos catalogue to see what could be purchased for the Hall.

11

Date of Next Meeting
Tuesday 12th January at 7.30pm