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    <strong>HOLNE PARISH COUNCIL
        <br />
        Minutes of the Parish Council Meeting held on Wednesday 9 May 2007 in Holne Village
        Hall
        <br />
        Present</strong>: Cllrs Paul Arrowsmith, Cynthia Irish, 
        Ru Roberts, Gill Simpson
    <br />
    <strong>Clerk:</strong> Joanna Radford 
    <br />
    <strong>Members of the Public:</strong> 10 members of the public were present, including District Cllr Colin Jones and Mr J Mathys, planning applicant.
    <br />
    <strong>0705.01 Signing of Declarations of Acceptance of Office</strong>: those
    members present signed declarations of acceptance of office.
    <br />
    <strong>
        <br />
        0705.02 Election of Chairman and Signing by her/him of a Declaration of Acceptance
        of Office:</strong> Cllr Arrowsmith was proposed as Chairman by Cllr Simpson,
    seconded by Cllr Roberts. Unanimously
    elected and signed the declaration of acceptance
    of office.
    <br />
    <strong>
        <br />
        The meeting then closed for the Public Forum</strong>: Cllr Arrowsmith, welcomed
    everyone to the annual meeting.
    <br />
    <strong>Mr Ross Gray </strong>– 18 years as tree warden - would like to be invited
    to meetings about hedges and wants to put on record that should be invited to any
    such meetings. Cllr Arrowsmith apologised for lack of communication to him and explained
    that the recent meeting with Silvanus was more on financial matters than on "tree"
    matters.
    <br />
    <strong>District Cllr Colin Jones</strong> was welcomed to the meeting as a successful
    candidate for district council election. He told the meeting he had been very impressed
    with welcome and support. Cllr Arrowsmith asked if there were any specific committees
    he hoped to be on. Cllr Roberts asked if he would like to be nominated for DNPA
    S Hams rep – he replied that Cathy Pannell wished to be nominated and his paid employment
    would lead him to have to declare an interest in many matters being discussed if
    he were a Member of the Authority.
    <br />
    <strong>Mr J Mathys</strong> spoke about his application and related that he had met with the Council's planning committee to discuss this.
    <br />
    <strong>Mrs Walker </strong>asked questions about the application as did <strong>Mrs
        M Rees and Mr K Evans.</strong> <strong>Mrs M Vickery </strong>was opposed to
    cutting a hole in the hedge to make another entrance. <strong>Mr Gray</strong>,
    as tree warden, supported this point of view, particularly as highways require such
    large splays. Views were also expressed that the narrow road and steep bank opposite
    and steps leading down from cottages constituted a traffic hazard if the proposal
    went ahead.
    <br />
    <strong>Mr Evans </strong>spoke on the same issue – and repeated views above, as
    well as new garage – substantial building on the site. He urged the Council to consider
    all these views when making a recommendation. Mr Evans also spoke then on letter
    proposed re potential site for affordable housing and asked what the nature of the
    letter was. Cllr Simpson made a response and Mr Evans repeated that he feels that
    the council should be as transparent as possible on the matter. Cllr Roberts reminded
    the meeting that items held in camera had to be shown to be “detrimental to the
    public interest” rather than simply protecting an individual's desire for confidentiality.
    <br />
    <br />
    <strong>0705.03 Apologies for absence</strong>: Cllr Copus’s absence was noted.
    <br />
    <br />
    <strong>0705.04 Minutes of the meeting of Wednesday 4 April</strong>: the date of
    these was changed to 2007 not 2006 and they were then approved.
    <br />
    <br />
    <strong>0705.05 Co-option of two councillors </strong>Belinda Owen has indicated
    her intention to stand for co-option, but has sent her apologies for this meeting.
    The Chairman announced that Mrs Liz Ross had indicated that she was interested in
    standing. Cllr Irish proposed Bridget Mills who, being present, accepted nomination.
    A vote was taken and Belinda Owen and Liz Ross were elected. Both would sign a declaration
    of acceptance of office at their first meeting as new members.
    <br />
    <br />
    <strong>0705.06 Declarations of Interest:</strong> Cllr Roberts told the meeting
    she would declare an interest in item 10 if she found she needed to when that item
    was discussed.
    <br />
    <br />
    <strong>0705.07 Planning matters</strong>: 0347/07 New entrance, parking and garage
    at Hazelwood for Mr J Mathys: Cllr Simpson made her report and explained the detail
    of application before the meeting. The applicant had originally requested to create
    an entrance over agricultural land but this had been refused in initial discussions
    with the planning authority. The application now includes removal of hedgerow which
    is against the current DNPA local plan. Cllr Irish expressed concern at danger of
    narrow road and loss of hedge, and stated she is against the proposal. Cllr Roberts
    considered that all applications relating to the property owned by applicant should
    be put in at the same time and that if this application were supported it should
    be accompanied by a section 106 agreement that no other applications will be made
    on the site. She would be against current application for reasons stated so far.
    The Chairman summed up
    comments made and asked for a proposal. Cllr Simpson proposed
    that the Council recommend refusal on the grounds given. Cllr Roberts made an amendment
    that all applications relating to the property should be submitted at the same time
    and that, if the Planning Authority did decide to approved this application, approval
    should be accompanied by a section 106 agreement that no other applications will
    be made on the site. Both proposal and amendment were voted upon and both were carried.
    <br />
    <br />
    <strong>0705.08 Planning report:</strong> Issue of 0065/07 Certificate of lawfulness
    in respect of The Annexe used as a separate dwelling from main house at Holne Court
    Farm, Holne
    <br />
    <br />
    <strong>0705.09 Affordable Housing:</strong> Agreed to delay this to the end of
    the meeting
    <br />
    <br />
    <strong>0705.10 Financial Matters </strong>The Clerk presented her financial report
    and the Council approved the accounts for 2006/7 and completed its part of the Annual
    Return. Agreed to confirm the Clerk as proper officer &amp; Responsible Financial
    Officer. Mr K Evans kindly agreed to act as Internal Auditor and was so appointed.
    <br />
    The following payments were approved:
    <br />
        a) St Mary the Virgin Holne PCC for Maintenance of the Churchyard (first half Annual
    grant) £200.00
    <br />
        b) Mr P Owen - replacement cheque for flailing hedge of Play Park £20.56
    <br />
    c) Community First for insurance £202.49
    <br />
    <br />
    <strong>0705.11
        Nomination papers for parish members of the DNPA</strong> agreed
    to nominate Mr M French if he wishes to stand and to make no nominations to the
    County Committee of Devon Association of Parish Councillors.
    <br />
    <br />
    <strong>0705.12 Affordable Housing</strong>: Agreed to delay this to end of meeting
    <br />
    <br />
    <strong>0705.13 Silvanus and Play Park hedge</strong> The Chairman made a report
    on his site meeting with a representative of Silvanus. It had there been suggested
    and agreed that Silvanus might lay the whole hedge along east side of Play Park
    and provide wood chippings for parishioners. Cllr Arrowsmith had then asked Silvanus
    to make a quote for the whole field which had been £24-£29 per metre, but he felt
    that their work was not a good enough standard. Agreed that the Clerk should investigate
    further to get better job done. Cllr Roberts said that Sue Eberle owned that hedge.
    Agreed that she should be written to to suggest she should contribute to its laying
    as she had when work was previously done, and that the ownership of hedges around
    the other borders of the field should be researched.
    <br />
    <br />
    <strong>0705.14 DNPA Communities Forum 22 June</strong>: Cllr Roberts would represent the Council unless Cllr Ross wished to do so;
    <br />
    <br />
    <strong>0705.15 New Code of Local Government Conduct</strong> receipt was noted
    and its adoption would be an item on the next agenda.
    <br />
    <br />
    <strong>0705.16 Correspondence re Exeter bid to be unitary authority</strong>, consultation
    by County Council by 22 June, will be on next agenda.
    <br />
    <br />
    <strong>0705.17 Statement of Community Involvement re Devon County Minerals and Waste
        Development Framework</strong> response to consultation as above.
    <br />
    <br />
    <strong>0705.18 Items for next Agenda</strong> Cllr Simpson reminded the Council
    that she would be absent for next three council meetings but would be happy to be
    on planning committee and could fulfill duties relating to this. Cllr Roberts would
    like an agenda item on restricted byways: 3 parish roads used as public paths in
    the Palrish are not on the definitive map because of danger of motor use. This is
    an opportunity to request that they be made restricted byways. Cllr Irish asked
    that council discuss speeding on local roads.
    <br />
    <br />
    <strong>0705.19 Affordable Housing</strong> Cllr Simpson made a report on the last meeting of the working
    party. The Group would like another member from Buckfastleigh
    West: agreed that the clerk should write and ask for this. She reported that Buckfastleigh
    West's
        previous Minutes had confirmed Sue Colwill as their representative. Discussion
    then followed as to whether the item on a letter relating to a possible site for
    affordable housing should be discussed in private, and it was agreed that it did
    fulfill the requirements of the act. The meeting therefore closed under S100 of
    the Local Government Act 1972. Agreed that the Clerk should write to the landowner’s
    agent requesting a formal offer of land and the conditions under which this might
    be offered.
    <br />
    <br />
    <strong>There being no further business the meeting closed at 10:00 pm. The next meeting
        of the Parish Council, when its committees and representatives will be appointed,
        will be on Wednesday 6 June at 8:00 pm. &nbsp;</strong></div>

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